How to pay for travel
(See Astro Travel Checklist for detailed policies on reimbursements/allowable travel spending guidelines).
| Category | Purchase Options | Comments |
|---|---|---|
| Airfare- Domestic (see Personal Travel) |
|
Most economic/reasonable options First Class, Business Class, or coach upgrade and seat fees are not reimbursable unless you have appropriate justification Pre-approval to book through Tangerine is required before booking. |
| Airfare- Foreign (see Personal Travel) |
|
Follow guidelines for Fly America Act If ANY personal travel time is included, booking through Tangerine (Dept CTA) is unallowable. |
| Lodging/Hotel | Out-of-Pocket/Submit for Reimbursement | On rare occasions like conference hotels (Grad Students Only), student group trips, and visitors of the department, booking through Tangerine (Dept CTA) is allowable. Pre-approval to book through Tangerine is required before booking. |
| Non-Traditional Lodging/Hotel (e.g. AirBnB) | Out-of-Pocket/Submit for Reimbursement ONLY | Reimbursable with itemized receipt (including name of guest). |
| Meals | Out-of-Pocket/Submit for Reimbursement | Reimbursable with Itemized receipt or by per diem rate Indicate if meals were provided documentation (conference agenda, host) |
| Other Transportation (Privately owned vehicle, taxi, public transportation | Out-of-Pocket/Submit for Reimbursement | Reimbursable with Itemized receipt. Maps for mileage (for personal vehicle)Taxi/Uber- full receipt required |
| Car rental | Out-of-Pocket/Submit for Reimbursement | UW Employee only (drivers) reimbursed with itemized receipt |
| Train/Rail |
Out-of-Pocket/Submit for Reimbursement |